Frequently Asked Questions
Volunteers are key to the technical excellence of the work undertaken by TAC. As in many associations, work is organized around a series of volunteer councils and standing committees.
- The TAC website has descriptions of each council and committee; please refer to http://www.tac-atc.ca/en/councils-and-committees for more information.
- Council and standing committee meetings are open to TAC members; you can attend meetings to participate in discussions and learn more about the activities.
- Feel free to contact staff at the Secretariat for more information.
Of a Council
Council membership is by invitation; please contact the TAC Secretariat to express your interest.
Of a Standing Committee
Membership of the standing committees is generally open to TAC members, although there may be limits to ensure geographic regions and sectors are not over-represented. Contact the TAC Secretariat to express your interest.
Of a Project Steering Committee
- Pooled fund project steering committees are formed exclusively of representatives of the project funding partners.
- If you (or your employer) would like to make a financial contribution to a project, simply contact the Secretariat. Arrangements can then be made for a representative to join the steering committee. More information about the rights and responsibilities of pooled fund partners can be found in the Pooled Fund Project Guidelines. Steering committees for volunteer (non-funded) projects are formed by the standing committee overseeing the work. Contact the Standing Committee Chair to express your interest in helping with a volunteer initiative.
Q. May I be a member of more than one standing committee?
Q. Is there a cost associated with being a council/committee member?
A. Your organization must be a TAC member for you to be a council or committee member, but there is no additional cost to be a council/committee member. There is no charge to attend council and committee meetings. Fall meetings are held in conjunction with the annual TAC conference. If you attend any events other than council or committee meetings, you will be required to register and pay the fees associated with these events. TAC does not reimburse members for costs of travel to council or committee meetings.
- Your organization must be a TAC member for you to be a council or committee member, but there is no additional cost to be a council/committee member. There is no charge to attend council and committee meetings. Fall meetings are held in conjunction with the annual TAC conference. If you attend any events other than council or committee meetings, you will be required to register and pay the fees associated with these events.
- TAC does not reimburse members for costs of travel to council or committee meetings.
- There is no defined term for a council/committee member. You can be a member as long as you are interested. You can resign at any time.
- If you become a member of the Committee Executive, the term for each position is generally two years and you typically progress through each position of secretary, vice-chair, chair and past-chair.
- Councils and standing committees generally meet twice per year, in conjunction with the Spring Technical Meetings and the TAC Conference & Exhibition in the fall.
- In exceptional circumstances, standing committees may meet by teleconference in between semi- annual meetings.
- While council/committee members are expected to attend as many meetings as possible, we understand that it is not always possible to do so. Please contact the TAC Secretariat and the council/committee executive to let them know if you have to miss a meeting.
- If a member misses several consecutive meetings, they may be asked to reconsider their participation and member status in order to make room for other interested individuals.
- Yes. Any interested individuals who are also TAC members may attend standing committee meetings. Voting on issues that may arise during the meeting is, however, restricted to committee members.
- Interested individuals, who are not TAC members, may be invited to attend a meeting by the committee executive.
The process usually begins by raising the subject you are interested in with a standing committee. A standing committee can recommend either a volunteer or a funded project to a council, in which case the Secretariat will seek funding partners for the work. A project proposal form, which identifies some of the information usually needed to initiate a project, is available on the TAC website. Please refer to http://www.tac-atc.ca/en/projects/operating-information. Feel free to contact the Secretariat with questions at any time.
Most TAC projects begin with a request for letters of interest or proposals. Such requests are emailed to the official member representatives of TAC’s private sector and academic members, and are also posted on-line at http://www.tac-atc.ca/en/projects/current-rfps