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Sessions & Presentations Information

The information on this page is directed primarily at presenters or others involved in the presentation, rather than viewing, of a 2020 TAC Conference session. Please read the information below carefully.

TAC Conference sessions will be a combination of recorded content and live content. Presentation segments will generally be recorded but played live at the scheduled session time, while Q&A or discussion segments will be live.

About Conference Presentations

Presenters are asked to provide a recorded version of their PowerPoint presentation, saved as a MPEG-4 Video (.mp4) file, in advance of their scheduled sessions (see deadlines at the end of this page). This is intended to minimize possible disruptions to the successful running of the live sessions due to technical or Internet issues.

If a presenter feels strongly that live exchanges with the participants, by taking polls or having other interactions DURING/THROUGHOUT the presentation, are central to its value, they can ask to present it live. In this case, the presenter will provide TAC with a standard PowerPoint, saved as a ‘PowerPoint Presentation’ (.pptx) file.

All Q&A components will be held live.

There is basic information on Microsoft.com on how presenters can record presentations using the ‘Record Slide Show’ function in PowerPoint. There are also tutorial videos on this topic on YouTube, e.g. https://www.youtube.com/watch?v=UdeRJpIxCF0 or https://www.youtube.com/watch?v=Dxhxvg__zUQ. (These are examples and not endorsed by TAC.)

We’ll provide more details and instructions to presenters in August on how to record, save and upload presentations for the 2020 TAC Conference & Exhibition.

Presenters or moderators who:

  • have limitations using any specific web-conferencing software (e.g. Zoom, GoToWebinar, MS Teams) OR
  • need to deliver their presentation live vs. providing a recorded presentation

are asked to contact Christina Ghazal, Meetings and Events Coordinator.

People/Roles Involved in Sessions

All individuals in these roles must be registered for the Conference to be provided access to the Conference event portal and participate in the event. Everyone with a role in a session must have a functioning webcam. Contact TAC Secretariat if you need help or clarification with registration.

ORGANIZER MODERATOR PRESENTER
TAC staff who will:
  • confirm all required presentations are received, ready, and cued
  • initiate the web-conference session
  • explain session housekeeping
  • acknowledge and thank any session sponsor
  • play recorded presentations or switch screen control to any live presenters
  • help moderator monitor and select questions
  • end sessions on time
TAC volunteer committee members for sessions, and TAC staff for the Partner Demos, who will:
  • Provide a brief topic intro (presentation sessions – to be included in the 5-minute intro; panel discussions – length at the discretion of the moderator)
  • introduce each presenter
  • monitor and select questions during the Q&A
  • facilitate exchanges during a panel discussion
  • help the organizer end the session on time
Those either accepted to present from the ‘Call for Submissions’ process, invited to participate in a panel discussion, or corporate partner representatives presenting in a Partner Demo, who will:
  • attend or review the session training webinar
  • prepare, save and provide their recorded presentation or regular PowerPoint by the assigned deadline
  • login to the conference portal to upload/complete their bio, handouts and other relevant information
  • practice their presentation, if presenting live
  • have a functioning webcam, set to maximize image quality (TAC will provide tips) and a headset or good quality microphone
  • attend the presentation and participates in the live Q&A

Session Roll-outs

PRESENTATION SESSIONS PANEL DISCUSSIONS PARTNER DEMO SESSIONS
These will last 90 minutes (3 presentations) or 120 minutes (4 presentations)

  • Staff, moderator and presenters login 20 minutes early
  • Participants login 5 minutes early
  • Start at scheduled time
  • 5 minutes welcome/housekeeping
  • 26 minutes TOTAL per presentation (1-minute intro + max 20-minute recorded or live presentation + 5-minute live Q&A)
  • 7 minutes for follow-up Q&A for any unanswered questions
These will last 90-minutes

  • Staff, moderator and presenters login 20 minutes early
  • Participants login 5 minutes early
  • Start at scheduled time
  • 5 minutes welcome/housekeeping
  • *15-20 minutes per presentation (intro + recorded presentation + brief live Q&A)
  • *25-40 minutes moderated live discussion & wrap up (moderator should prepare some questions in advance)
*These are guidelines/examples. The panel chair/moderator may provide more specific direction to panelists.
These will last 90 minutes (3 presentations) or 120 minutes (4 presentations)

  • These will be run in the same fashion as the Presentation Sessions

Materials Required from Presenters

  • Recorded presentation (most presenters), saved as an MPEG-4 (.mp4) video file, if the recording will be played on the session date, or a regular PowerPoint Presentation (a few presenters), saved as a ‘PowerPoint Show‘ (.pptx), if the presentation will be delivered live on the day of the session. In BOTH CASES, there will be live Q&A following the presentation. 
  • Presenter bios (previously provided during submission process or self-completed on conference event portal)
  • PowerPoint handouts are suggested (self-uploaded on conference event portal)
  • Prepared questions: 2-3 written questions from presenters in presentation sessions (suggested); a slate of questions from moderators of panel discussions (required)

TAC will:

STEP DATE
Share the program schedule Early August

Provide presenters with:

  • 1-pager on developing an effective presentation
  • web-conference software access details
  • demo: how to access and complete presenter profile
  • demo: how to record and submit presentations
Mid-August
Run training webinars on how to be a presenter in a 2020 TAC Conference session or panel discussion. This will also be recorded and provided to presenters. Late August

Submission deadlines for presentations (recorded and regular)

WHO DUE DATE
Week 1 presenters (If you present week of Sept 21, submit your presentation and prepared questions) no later than September 11
Week 2 presenters (If you present week of Sept 28, submit your presentation and prepared questions) no later than September 18
Week 3 presenters (If you present week of Oct 5, submit your presentation and prepared questions) no later than September 25
2020 TAC Conference & Exhibition (online edition) September 21-October 8