About | Session Roles | Session Roll-outs | Presentation Materials & Deadlines | On-site Information
TAC Conference sessions are either presentation sessions, panel discussions or workshops. They are organized into tracks aligned with TAC’s councils and committees.
Presenters and moderators are asked to arrive 20 minutes (session volunteers 30 minutes) before the official start time to:
These describe the typical scenario for each type of session.
Final presentation materials (see list below) MUST be submitted via TAC’s submission portal or Presenter Portal via Conference App.
File Name Format
Submit all files using TAC’s file naming convention―Presenter last name+first initial_title_version#.file format. See examples below. Session Code must be used without a period ie. RS1, RS2, RS3 etc.
TAC’s SUBMISSION PORTAL | PRESENTER PORTAL via CONFERENCE APP |
All presenters must login to their account on TAC’s submission portal to upload final presentation materials.
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Presenter portal access begins in August. All presenters MUST be registered to have access to their presenter portal.
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Presenter Schedule | ||
Presenters will be notified in July about the timing of their presentation. The Technical Program provides the schedule of sessions. | ||
Registration and Badge Pick-up | ||
All individuals involved in Conference sessions MUST pre-register for the Conference no later than September 1 to ensure a seamless onsite check-in. Learn more about registration details and fees. Upon arrival to the Shaw Centre, pick up your badge at registration on Level 2. | ||
Room Set-up and Technology | ||
TAC has made the necessary arrangements for room set-up and audio-visual equipment in the session rooms. The below outlines the room setup including the technology equipment for presentation sessions and panel discussions only. Workshops will not be recorded. Only the laptops provided in the session rooms will be allowed to present the presentation as we are recording audio and slides. | ||
PRESENTATION SESSIONS
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PANEL DISCUSSIONS
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WORKSHOPS
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* Presenters MUST remain at the podium or head table when presenting to capture their voice from the podium or tabletop microphone(s). | ||
Final Presentations> | ||
Final presentations are due September 14 and must be submitted via TAC’s submission portal. TAC will pre-load presentations to the session room laptop. Presenters are asked to arrive 20 minutes before their session starts to ensure their presentation is ready. | ||
Simultaneous Interpretation | ||
Simultaneous interpretation (French to English) will be provided for presentations delivered in French, when TAC has been advised of this in advance. | ||
Presenters Lounge | ||
A dedicated room for presenters and moderators is available during the Conference to provide an opportunity to meet prior to the session and review any last-minute details. This room also serves as a “ready room”, and will be equipped with a computer and printer for small printing needs. Light refreshments will be available during the day. Open to all presenters and moderators. Location: Shaw Centre | Room 104 |
Christina Ghazal, Meetings and Events Coordinator | 613-736-1350 ext. 236