annual conference and Exhibition
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2010 Annual Conference
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Safety, security and Liability
Fire Protection
No portion of an exhibit booth shall obstruct any exit aisle or fire exit door. All display material must be flameproofed and is subject to inspection by the Halifax Fire Department. No inflammable fluids or substances may be used or shown in booths. Exhibitors should check the nearest fire exits before the show begins.
Security Guards
Security service will be provided to guard the exhibition area during the hours when the exhibits are closed. While precautions will be taken to prevent losses, TAC cannot accept any liability for loss or damage of any kind. Exhibitors are strongly urged to remove any valuables from booths when they are not staffed.
Electrical Regulations
All electrical equipment used in exhibits must meet CSA standards, as well as the standards of the World Trade and Convention Centre.
World Trade and Convention Centre Property
No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, Scotch tape, nails, screws, bolts or any tool or material which would mark the floor or walls is prohibited.
Whenever food or liquids are displayed, there must be suitable floor coverings to protect World Trade and Convention Centre property.
Liability and Insurance
Exhibitors must carry their own fire, theft and other insurance. The Association shall take reasonable precautions to prevent losses and to protect the interests of the exhibitors. However, under no circumstances will TAC be liable for such losses. Exhibitors are required to obtain from their insurer a certificate of comprehensive general liability insurance, with a limit of $5,000,000 inclusive, indicating that the Transportation Association of Canada (TAC) has been added as an additional named insured for the exhibition (Sunday, September 26 to Tuesday, September 28 inclusive). The TAC office must receive this certificate by August 20.
Responsiblity for Losses
TAC will not be responsible for losses due to causes or conditions beyond its control –- such as acts of God; war; government acts, regulations or orders (including governmental advisories, quarantines and curfews); fire, flood or explosion; disaster; any delay in necessary and essential construction or renovation of the World Trade and Convention Centre and other TAC conference facilities; strikes, lockouts, work stoppages or other restraint of labour, either partial or general; riots; civil disorder; embargos; terrorism; or curtailment of transportation facilities or services; or other similar conditions – through the exhibition’s scheduled dates or opening at all. Under such conditions, the Association will not be responsible for any expenses incurred by an exhibitor in preparation for, or in the promotion of, an exhibit, and the Association may retain such part of the exhibitor’s space rental fee as shall be required to cover expenses incurred up to the time such contingency occurred. TAC will not accept any claim for loss due to fire, theft or damage of exhibits, nor will it be held liable for any personal injury caused by the exhibit or exhibitor.